FSU-3.037 Financial Aid
NOTICE OF PROPOSED AMENDMENT
Notice Period: October 11 — November 10, 2023
FSU ER-1 Waivers and Exemptions of Tuition and Fees [Emergency]
EMERGENCY REGULATION
Notice Period: June 15 — September 13, 2023
FSU 4-OP-D-2-B Cash Management
NOTICE OF PROPOSED AMENDMENT
Notice Period: August 23 — September 13, 2023
Purpose of Policy: The purpose of this policy is to provide guidance to help ensure the accountability and safeguarding of university cash.
Summary of Changes: The following changes were made to this policy:
- Updated definitions of cash and cash collection point; added new definitions for cash collection point custodian, receipts, electronic fund transfers, and remote desktop deposits.
- Updated process for receiving payments by electronic funds transfer and credit cards to provide additional clarity.
- Updated deposit process to include guidance on the Departmental Deposit Form.
- Updated petty cash and change fund process to further clarify the types of employee advances that are allowed to establish a change fund.
FSU 4-OP-E-6 Parking Regulations
NOTICE OF PROPOSED AMENDMENT
Notice Period: August 23 — September 13, 2023
Purpose of Policy: To update the current policy to be inline with the updated parking regulation.
Summary of Changes: Update terminology
FSU Policy 5-5 Student Behavior Intervention Structure
NOTICE OF NEW POLICY
Notice Period: August 22 — September 12, 2023
Summary: This Policy provides the structure, procedures and staff for management of specific kinds of student behavioral issues.
FSU 4-OP-H-5 Information Security
NOTICE OF PROPOSED AMENDMENT
Notice Period: August 18 — September 8, 2023
Purpose of Policy: The FSU Information Security Policy establishes a framework of minimum standards and best practices for the security of data and Information Technology (IT) resources at Florida State University.
Summary of Changes: The policy amendment creates and defines Privileged Accounts. Such accounts may be created to allow designated employees access to otherwise restricted accounts and data for legitimate university purposes. The accounts and current users are periodically reviewed and closed when the need or purpose ends.
FSU 2.009 Parking and Traffic Regulations
NOTICE OF PROPOSED AMENDMENT
Notice Period: August 09 — September 07, 2023
FSU 3.0015 Student Organizations and Activities
NOTICE OF PROPOSED AMENDMENT
Notice Period: August 09 — September 07, 2023
FSU 3.004 Student Conduct Code / 3.0041 Student Organization Conduct Code
NOTICE OF PROPOSED AMENDMENT
Notice Period: August 09 — September 07, 2023
FSU 3.0045 Involuntary Medical Withdrawal
NOTICE OF PROPOSED AMENDMENT
Notice Period: August 09 — September 07, 2023
FSU 3-20 Post-Tenure Review
NOTICE OF NEW POLICY
Summary: This policy restates and implements the requirements of FSU Regulation FSU-4.073 Post-Tenure Review
Notice Period: August 1 — August 22, 2023
FSU 4-OP-D-2-H Investments
NOTICE OF PROPOSED AMENDMENT
Notice Period: July 12 — August 2, 2023
Purpose of Policy: This policy is designed to ensure the prudent management of public funds, the availability of operating and capital funds when needed, and an investment return competitive with comparable funds and financial market indices.
Summary of Changes:
- Added language to more accurately reflect the management strategy of safety and liquidity first, then returns.
- Updated Prudence and Ethical Standards language to include procedures that protect University staff if adverse credit or market events occur.
- Updated Ethics and Conflicts of Interest to include reference to the Investment Committee.
- Updated Maturity and Liquidity Requirements section to include duration language for the short-term and intermediate-term segments.
- Revised benchmarks to reflect current naming and added language to allow the use of other indices as needed.
FSU 4-OP-C-7-E1.13 Essential Personnel Designation & Compensation
NOTICE OF PROPOSED AMENDMENT
Notice Period: July 12 — August 2, 2023
Purpose of Policy: This policy provides guidance to departments on identifying and compensating essential employees, including Essential Critical Personnel and Medium Priority Personnel, that may be required to work during a University emergency and/or closure. The designation of a University closure shall be made by the University President, or designee.
Summary of Changes: The policy updates allow for premium payment for hours worked outside a nonexempt employee's scheduled hours at any point during the campus closure week. Compensatory leave would remain in place for non-essential tasks. The initial policy only provided the premium payment on the day of the closure. Additionally, we adjusted the pay band for exempt employees due to the Segal study to earn compensatory leave while working during a closure.
FSU 4-OP-D-2-D Travel
NOTICE OF PROPOSED AMENDMENT
Purpose of Policy: This policy provides reference and direction for employees and others who travel on behalf of the University.
Summary of Changes: Increases tip % allowed from 15% to 20% for shuttle & taxi service. Allows business class for any flights with an 8+ hour segment. Based on recent legislation, increased the Lodging justification threshold from $175 to $225.
Notice Period: May 18 — June 15, 2023
Please send all questions and comments to obs@fsu.edu prior to 5:00 p.m. June 15, 2023
FSU 2.010 Bicycle Parking and Traffic Code
NOTICE OF PROPOSED AMENDMENT
Notice Period: May 16 — June 15, 2023
FSU 5.100 Confidentiality and Management of Examination and Assessment Materials
NOTICE OF PROPOSED (NEW) REGULATION
Notice Period: May 16 — June 15, 2023
FSU 4.073 Post-Tenure Faculty Review
NOTICE OF PROPOSED AMENDMENT
Notice Period: May 09 — June 08, 2023
NOTICE OF MEETINGS
University Advancement will hold public meetings (via Zoom) of working group to review and recommend changes to Advancement Polices as follows:
February 23, 2023
- 9:15 am - UBOT Advancement Committee Naming Policy Working Group
- 10:15 am - UBOT Advancement Committee Gift Acceptance & Counting Policies Working Group
March 23, 2023
- 10:00 am - UBOT Advancement Committee Naming Policy Working Group
- 11:00 am - UBOT Advancement Committee Gift Acceptance & Counting Policies Working Group
April 20, 2023
- 10:00 am - UBOT Advancement Committee Naming Policy Working Group
- 11:00 am - UBOT Advancement Committee Gift Acceptance & Counting Policies Working Group
May 18, 2023
- 10:00 am - UBOT Advancement Committee Naming Policy Working Group
- 11:00 am - UBOT Advancement Committee Gift Acceptance & Counting Policies Working Group
If anyone one from the public wishes to attend any of these meetings, please email caroline.poole@fsu.edu at least 24 hours prior to the meeting requesting a Zoom invitation.
FSU 4-OP-D1 OMNI Departments
NOTICE OF PROPOSED AMENDMENT
Purpose of Policy: This policy specifies guidelines and procedures for the establishment and management of departments in OMNI-Financials.
Summary of Changes: Where Hyperion (our old budget software) is referenced, it was deleted or replaced with ADP (our new budget software). Links to forms/resources on the Budget Office website were updated/added. The term “federally” was removed with regards to sponsored projects. (While we previously focused on federally sponsored projects alone, per SRA, we have broadened that to all sponsored projects). Additional edits include:
- A.1.a.i. – Removed reference to specific University mission
- A.2.b. – Deleted limit on number of budget/salary preparers (we limited Hyperion due to license restrictions, but have no reason to limit with ADP)
- A.8. – Incorporated references to new functionality/process to inactivate departments
- C.1.a. – Changed threshold to $5,000
- C.1.c. – Removed ASB notification
- C.2.b. – Removed examples of unallowable costs (so this is not relied upon as an exhaustive list)
- D.1.a. – Changed threshold to $5,000
- D.2.d.i. – Changed “ASB loans” to “internal loans”
- D.3. – Changed to reflect funding model that mimics E&G
Notice Period: April 27 — May 18, 2023
Please send all questions and comments to obs@fsu.edu prior to 5:00 p.m. May 18, 2023
FSU 3A-2 Policy for Credentialing Faculty Members
NOTICE OF PROPOSED AMENDMENT
Summary: Provides credentialing requirements for College of Medicine faculty in part-time courtesy appointments teaching off-campus clinical courses.
Notice Period: March 9 — March 30, 2023
NOTICE OF MEETINGS
University Advancement will hold public meetings (via Zoom) of working group to review and recommend changes to Advancement Polices as follows:
February 23, 2023
- 9:15 am - UBOT Advancement Committee Naming Policy Working Group
- 10:15 am - UBOT Advancement Committee Gift Acceptance & Counting Policies Working Group
March 23, 2023
- 10:00 am - UBOT Advancement Committee Naming Policy Working Group
- 11:00 am - UBOT Advancement Committee Gift Acceptance & Counting Policies Working Group
April 20, 2023
- 10:00 am - UBOT Advancement Committee Naming Policy Working Group
- 11:00 am - UBOT Advancement Committee Gift Acceptance & Counting Policies Working Group
May 18, 2023
- 10:00 am - UBOT Advancement Committee Naming Policy Working Group
- 11:00 am - UBOT Advancement Committee Gift Acceptance & Counting Policies Working Group
If anyone one from the public wishes to attend any of these meetings, please email caroline.poole@fsu.edu at least 24 hours prior to the meeting requesting a Zoom invitation.
FSU 4-OP-H-5 Information Security Policy
NOTICE OF PROPOSED AMENDMENT
Summary: Amendment requires all units to use ITS enterprise endpoint detention and response service on individual units; allows removal of systems not compliant with general policy.
Notice Period: February 1 — February 22, 2023
FSU 4-OP-H-5.1 Procedure for Defining University Units
NOTICE OF PROPOSED AMENDMENT
Summary: Amendment requires contractors to meet disaster recovery and continuity of operations requirements and provide audits.
Notice Period: February 1 — February 22, 2023
NOTICE OF MEETING
University Advancement will hold public meetings (via Zoom) of working group to review and recommend changes to Advancement Polices as follows:
January 27, 2023
- 10:00 am - Naming Policy (8-2)
- 11:00 am - Gift Acceptance & Counting Policy (8-1)
If anyone one from the public wishes to attend any of these meetings, please email caroline.poole@fsu.edu at least 24 hours prior to the meeting requesting a Zoom invitation.
FSU 4-OP-H-5 Information Security Policy
NOTICE OF PROPOSED AMENDMENT
Summary: Amendment requires all units to use ITS enterprise endpoint detention and response service on individual units; allows removal of systems not compliant with general policy.
Notice Period: February 1 — February 22, 2023
FSU 4-OP-H-5.1 Procedure for Defining University Units
NOTICE OF PROPOSED AMENDMENT
Summary: Amendment requires contractors to meet disaster recovery and continuity of operations requirements and provide audits.
Notice Period: February 1 — February 22, 2023
NOTICE OF MEETING
University Advancement will hold public meetings (via Zoom) of working group to review and recommend changes to Advancement Polices as follows:
January 27, 2023
- 10:00 am - Naming Policy (8-2)
- 11:00 am - Gift Acceptance & Counting Policy (8-1)
If anyone one from the public wishes to attend any of these meetings, please email caroline.poole@fsu.edu at least 24 hours prior to the meeting requesting a Zoom invitation.